Board Business Meeting-May 29, 2018

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1. Roll Call
1.1 Roll Call
2. Pledge of Allegiance and Posting of Colors
2.1 Posting of Colors
2.2 Pledge of Allegiance
3. Moment of Silence
3.1 Moment of Silence
4. Special Recognitions/Presentations
4.1 Spotlight on the Arts
4.2 Special Recognition
5. Approval of Agenda
5.1 Approval of Agenda
6. Public Comment
6.1 Public Comments to the Board
7. Approval of Minutes of the Previous Meeting
7.1 Approval of the Minutes of the April 24, 2018 Business Meeting

• April2018 Board Business Meeting.pdf (687 KB)

7.2 Approval of the Minutes of the May 22, 2018, Work Session

• May Work Session 2018.pdf (2,972 KB)

8. Committee Reports
8.1 Board Chair Avant’s Report
8.2 Academic Performance Committee Report
8.3 Audit, Budget, and Finance Committee Report
8.4 Capital Needs and Facilities Committee Report
8.5 Community Outreach and Engagement Committee Report
8.6 Evaluation Committee Report
8.7 Internal Board Operations Committee Report
8.8 Legislative/Advocacy Committee Report
8.9 Procurement Committee Report
8.10 Superintendent Hopson’s Report
8.11 General Counsel’s Report

• Lagina Scott – Tenure Charges (May 2018).pdf (571 KB)

9. Unfinished Business
10. New Board Business
10.1 Proposed Policy Revisions – FIRST READING

• IBO Combine May 2018 Policies and Summary.pdf (1,814 KB)
• Update on Fund Balance May 10 v2.pdf (1,589 KB)

11. Consent Agenda
11.1 Approval of Consent Agenda
11.2 Eureka Math Curriculum Printing Materials

• 12-BBM 05-29-2018 Academics – Curriculum and Instruction- Print Materials for Eureka Math Curriculum Material-2.pdf (375 KB)
• Eureka Math.Board Briefing -12-BBM 05-29-2018 Academics – Curriculum and Instruction- Print Materials for Eureka Math Curriculum Material.pdf (21 KB)

11.3 PowerSchool Group, LLC – Annual Management

• 16-BBM – Information Technology-PowerSchool.pdf (69 KB)
• Board Briefing_PowerSchool Maintenance & Support_05-22-18.pdf (12 KB)
• Shelby County SD_Q-105042-20180502-1017_updated_executable.pdf (39 KB)
• Powerschool Contract.pdf (445 KB)

11.4 Palo Alto Security Firewall

• Board Briefing Document – UNICO Technology.pdf (48 KB)
• PaloAlto5060 Product Schedule Shelby County Schools Palo Alto 5060 quote.._.pdf (105 KB)
• PaloAltoBoardReportApril18.pdf (99 KB)

11.5 Teacher Tenure

• Tenure_Teacher-Brief.pdf (217 KB)
• May18_TeacherTenureList.pdf (184 KB)

11.6 Contract Amendment: Increase Contract Amount for CBIZ, Valuation Group

• 18-BBM 052918 – Board Report – Inventory Audit.pdf (75 KB)
• Board_Briefing_CBIZ3526.pdf (17 KB)
• Amendment 1 CBIZ-JLE%27s review.pdf (109 KB)

11.7 Complete Serving Lines for Various School Cafeterias

• 06-BBM 05-29-18 Board Report-Serving Lines.pdf (47 KB)
• Board Briefing-Complete Serving Lines-Various School Cafeterias.pdf (20 KB)

11.8 Contract Amendment: Thompson Engineering Design Service

• 19-BBBM 04-24-18 Business Operations – Facilities Management Thompson (Engineering Services Multiple Mechanical Projects – WP).pdf (47 KB)
• 19-BBM 04-24-18 Board Briefing – Thompson Engineering.pdf (15 KB)
• Thompson revised breakdown 041918.pdf (75 KB)
• Thompson Engineers Amendment 1_signed by JG.pdf (180 KB)

11.9 Direct from Manufacturer Food Bid.

• 17-BBM 05-29-18 Business Operations – Nutrition Services – 2018-2019 SY Direct From Manufacturer Items.pdf (47 KB)
• Board Briefing Document for 2018-2019 SY Direct From Manufacturer Food Bid.pdf (21 KB)

11.10 Roof Replacement – Riverview K-8 School (Rescind)

• 13-BBM 05-29-18 Board Report – Riverview K-8 School Roof Replacement ud1 rev 05012018.pdf (44 KB)
• Board Briefing Doc Riverview Roof Replacement 05292018 rev 1 Rescind.pdf (16 KB)
• JD Roofing letter to decline the award contract.pdf (17 KB)

11.11 Roof Replacement – Riverview K-8 School (Award)

• 13-BBM 05-29-18 Board Report – Riverview K-8 School Roof Replacement ud2 Rev 2 Award 05012018.pdf (47 KB)
• AWARD LETTER update.pdf (203 KB)
• Board Briefing Doc Riverview Roof Replacement Rev 2 Award 05292018.pdf (17 KB)
• Dakota Roofing.pdf (518 KB)

11.12 Central Nutrition Center Demolition Project

• Barnes Brower (CNC) Facilities Agreement_JLE’s review (002).pdf (224 KB)
• Board Briefing Document Central Nutrition Center Demolition Project BB.pdf (204 KB)
• Chief Notes Central Nutrition Center Demolition Project BB.pdf (314 KB)
• 13-BBM 05-29-18 Board Report Business Operations Facilities Management – CNC Demolition Project BB.pdf (358 KB)
• 20180515163902547.pdf (73 KB)

11.13 Fisher and Arnold- Bayer Building

• Fisher & Arnold Change Order 2(revised).pdf (50 KB)
• Fisher Arnold Phase II-ADA @ Bayer–Board Briefing Doc.pdf (94 KB)
• Fisher & Arnold Phase II-ADA @ Bayer–Board Information Doc.pdf (111 KB)

11.14 May 2018 Budget Amendment

• May 18 Board Briefings PDF.pdf (189 KB)
• MAY 2018 Budget Resolution+Exhibits.pdf (70 KB)

11.15 3rd Quarter FY 2017-18 Financial Statements

• 3Q FY2018 Financial Statements Combined.pdf (1,882 KB)

11.16 Resolution Approving the Sale of Prudential Stock Held by Shelby County Board of Education

• Resolution – Prudential Stock_Final.pdf (20 KB)

11.17 2018-2019 Board Meeting Schedule

• 2018-2019 SCBE Meeting Schedule Draft.pdf (493 KB)

12. Requests for Action
12.1 Cameras, Servers, License, Card Access Systems

• Board Briefing May, 2018.pdf (94 KB)
• Board Briefing Template – May 2018.pdf (253 KB)
• 16-bbm 05-29-18 safety and security security cameras bid.pdf (230 KB)

12.2 2018-2019 Proposed Budget Approval

• SCS 2018-19 Budget Resolution @ 5-21-18 FINAL ntx.pdf (335 KB)

12.3 FY 2018-19 Capital Projects Request

• SCS Capital Schedule Ask 5.25.18 Excel file.pdf (242 KB)
• 2019 Capital Request Resolution 5.25.18.pdf (22 KB)

12.4 Head Start Cost of Living Adjustment (COLA)

• 05.22.18_BWS_COLA Budget Justification_Rev.1.pdf (277 KB)
• 05.22.18_BWS_COLA Program Narrative_Rev.1.pdf (43 KB)
• 05.22.18_BWS_Award Notice_Rev.1.pdf (541 KB)
• 05.22.18_BWS_COLA Board Report_Rev.1.pdf (91 KB)
• 05.22.18_BWS_COLA Board Briefing_Rev.1.pdf (52 KB)

12.5 Resolution Approving SCS Board Member Strategic School Funds Allocation – May 2018.

• SCS Board School Allocation Resolution – May 2018 Ver.3.pdf (148 KB)

12.6 Resolution Recognizing the Donation of 1,755 Shares of Archer Daniel Midland Common Stock to The Shelby County School District

• DCResolutionADM gift.pdf (362 KB)

12.7 Resolution Approving the Acceptance of Archer Daniels Midland Common Stock Donation
12.8 Resolution Approving the Sale of Archer Daniels Midland Common Stock

• 2018 Archie Daniels Midland common stock sale final.pdf (18 KB)

12.9 Amended Resolution Approving SCS Board Member Strategic School Funds Allocation – February 2018.

• SCS Board School Allocation Resolution – Feb. 2018 Rev.3Amended Ver.3.pdf (273 KB)

12.10 Milk and Refrigerated Juice Items for the 2017-2018 School Year

• 17-BBM 05-29-18 Board Report-Milk and Refrigerated Juice for 2017-2018 SY (003) rev1.pdf (194 KB)
• Board Briefing-Milk and Refrigerated Juice Items for 2017-2018 SY rev 2.pdf (111 KB)

12.11 Written Charges directed to tenured Teacher
12.12 Youth Violence Intervention Initiative

• Board Briefing Template YVII-3.pdf (112 KB)
• Damascus Road 2018 Contract.pdf (284 KB)
• Heal the Hood 2018 Contract.pdf (438 KB)
• Life Change N Revised 2018 Contract.pdf (507 KB)
• Memphis Bears Contract.pdf (549 KB)
• Olympic Career Training Contract.pdf (525 KB)
• So What Contract1.pdf (600 KB)
• SOIPSOP1 contract.pdf (338 KB)
• More Hugz than Slugz 2018 Contract.pdf (523 KB)

13. Superintendent’s Recognition of Grants, Gifts and Donations
13.1 Donation to Downtown Elementary School
13.2 Gear Up TN Grant
13.3 Cherokee Elementary School: National Champion School Grant Award

• Award Letter Don’t Quit.pdf (2,829 KB)

14. Adjournment
14.1 Adjourn the Meeting

Shelby County Schools offers educational and employment opportunities without regard to race, color, religion, sex, creed, age, disability, national origin, or genetic information.